De Medemens
Introduction
De Medemens is a large-scale merged organization operating within the healthcare and social sector in the province of Antwerp. With a workforce of over 2,000 employees, they manage a substantial network comprising multiple residential care centers and daycares. As a major provider of care services, efficient administrative management is crucial to supporting their core mission of serving people.
Problem Statement
Managing the infrastructure and services for more than 20 different locations involves handling a vast number of maintenance contracts and reports. These documents, primarily in PDF format, contain critical data such as contract dates, payment terms, financial amounts, and cancellation clauses. Manually extracting this information and entering it into internal systems was a time-consuming and error-prone task. De Medemens needed a way to streamline this process to ensure better oversight and compliance without burdening their staff with excessive administrative work.
Our Solution
We developed a custom intelligent document processing application designed to interpret and structure data from complex documents.
- Intelligent PDF processing: The tool scans and analyzes maintenance contracts, identifying key data points such as start and end dates, payment modalities, specific amounts, and exit clauses.
- Seamless integration: The application is fully integrated with De Medemens' internal contract management system, ensuring their data is updated with structured and searchable information.
Results & Impact
The application is currently live, and has significantly improved De Medemens' administrative workflows:
- Operational efficiency: The manual effort required to process contracts has been minimized, freeing up valuable time for staff.
- Better contract oversight: With structured data automatically populated in their system, De Medemens can now easily track contract renewals, deadlines, and financial obligations.
- Data integrity: Direct integration reduces the risk of human error during data entry, ensuring that financial and legal information is accurate and reliable.
- Scalability: The organization can now handle a large volume of contracts across all its locations with a lean administrative process.